You are here: 1. Distribution System > 1.4. SALES Menu: Sales Order Processing > 1.4.3. Sales - Invoice Creation > 1.4.3.12. Processing Quick Cash Sales

Processing Quick Cash Sales

If the Quick Cash Sales option is enabled in your system, you can process invoices over the counter using a cutdown version of the Invoice Creation process which provides faster data entry.

 

Technical Tip

To enable Quick Cash Sales in MDS, the DefaultCashDebtor setting must be added to your user profile or the Registry. For more information, refer to the Invoices / Backorders settings under "Distribution".

To process quick cash sales:

  1. Select SALES | INVOICE CREATION.

Micronet displays the Invoice Header screen over the top of the Invoice Creation screen. The Debtors Number automatically displays the default debtor for cash sales (as set in your profile/Registry setting).

If your user ID has a Salespersons Number set on the User File Update screen - Mobile Security tab, that salesperson defaults in the Sales Person field (refer to "SalesForce (v2.8)"). If no default salesperson is set on the user ID, the Sales Person defaults to the salesperson set on the selected cash debtor (if any).

  1. Enter any details required on the Invoice Header screen.

Refer to "Maintaining the Invoice Header (v2.8)".

  1. Select PROCEED or press F2 to display the Invoice Creation screen.

  1. Select the Add button to start adding items to the invoice.

Micronet displays the Enter Invoice Line screen.

  1. Add the first item to the invoice as normal then select Accept.

Refer to "Entering Invoice Lines - Standard".

Micronet redisplays the Enter Invoice Line screen so you can add more items to the invoice.

  1. Add any further items required.
  2. When you have finished adding items, select the Invoice button instead of Accept.

 

Technical Tip

If you select the Accept button instead of Invoice, you can't go back into the line and select Invoice because that button is greyed. Instead you need to select FILE | PRINT INVOICE from the Invoice Creation screen – refer to "Invoice Creation - File - Print Invoice".

Micronet displays the Invoice Total screen.

  1. Enter any details required then select OK.

Refer to "Invoice Creation - File - Print Invoice".

Micronet displays the Payment screen.

  1. Enter the amount of the payment for this order in the This Payment field.
  2. Enter the amount of the payment again – either against a single payment type or against a combination of payment types.

For more information, refer to "Processing Cash Payments".

  1. Select the Accept button.

Micronet processes the sale, then displays the Select Report screen.

  1. Select a format for the invoice then select Ok.

Micronet displays the Select Output Device screen.

  1. Select whether you want the invoice displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

 

Reference

For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet prints the invoice (if selected) and redisplays the Invoice Creation screen.